Keep the archive.
Drop the paper.

Register every incoming, outgoing, and internal document in one place.
Unique reference numbers, routing, scanned attachments, and a full audit trail.

The Complete Records Registry.

Incoming Register

1,284 registered

Tender clarification request IN-2026-00521 · Ministry of Finance · logged just now

10:42

new

Contract renewal — Phase II IN-2026-00284 · Cedar Gulf Trading Co.

09:15

registered

Site inspection notice IN-2026-00081 · Civil Defence

08:50

registered

Payment confirmation IN-2026-00112 · National Bank

Yesterday

urgent

Routing & Workflow

auto-routed

Tender clarification

IN-2026-00481 · Urgent · Legal Affairs

✓RegisteredClerk

›

✓S. DarwishDept Head

›

✓ClosedRegistry

Recently routed · 4 May

Contract renewal — Phase II

Legal Affairs

09:02

on time

Site inspection notice

Engineering · due 4 May

2doverdue

overdue

Outgoing · OUT-2026-00318

PDF ready

Reference NoOUT-2026-00318

RecipientMinistry of Interior

DepartmentLegal Affairs

Document date3 May 2026

Attachments2 files

ConfidentialityConfidential

StatusRegistered

PDFCover sheet ready · OUT-2026 · 318 sent↓

Reference Numbers · 2026

47 issued

Incoming — IN-2026

Gap-free · per year and direction

481

Outgoing — OUT-2026

Gap-free · allocated in a transaction

318

Internal — INT-2026

Gap-free · no duplicates

Latest IN-2026-00481893 allocated this year

Attachments · Searchable

5 scanned

PDF

Tender clarification request

Scan · IN-2026-00521 · 1.2 MB

4 pages

IMG

Site inspection notice

Scan · IN-2026-00081 · 3.4 MB

12 pages

PDF

Contract renewal — Phase II

PDF · IN-2026-00284 · 0.8 MB

3 pages

PDF

Customs clearance document

PDF · IN-2026-00074 · 0.5 MB

6 pages

3 OCR'd this week

Cover Sheet

auto-fill

Correspondence Cover Sheet

Reference: OUT-2026-00318

Registered on {Record.Date}3 May 2026, addressed to {Record.Recipient}Ministry of Interior, regarding {Record.Subject}Contract renewal , routed to {Record.Department}Legal Affairs with confidentiality {Record.Confidentiality}Confidential.

5 fields✓ ready to print

Notifications

12 unread

Document assigned to you

IN-2026-00481 · 2 minutes ago

urgent

An incoming document "Tender clarification" has been routed to Legal Affairs and assigned to you. It is marked Urgent with a 3-day SLA.

tender-clarification.pdf

12 assigned to me 3 overdue

Next SLA deadline: IN-2026-00477 · in 2 days

IN-2026-00284 · Thread

open

Khalid MansourPlease prepare our reply to the Ministry's tender clarification.

Sara · RegistryDrafted — reply attached for your review.

Khalid MansourApproved. Register it as outgoing.

Sara · RegistryRegistered as OUT-2026-00318. Please confirm dispatch. reply-draft.pdf

Confidentiality

11 Secret

Public

Visible to all staff

642records

Internal

Staff with internal clearance

318records

Confidential

Restricted — cleared users only

74records

Secret

Highest restriction · admins only

11records

Contacts

1,284 contacts

Ministry of Interior

Government · 42 records

Government

Cedar Gulf Trading Co.

Supplier · 28 records

Organization

Khalid Mansour

Person · Legal Affairs

Person

Sara Darwish

Person · added 2 May

Person

National Bank

Organization · 15 records

Organization

Reports · Q1 2026

live

Total records

1,284 +24

Open

96 +12

Overdue

7 −3

This month

218 +31

Correspondence volume · 12 monthstrending up

MJJASONDJFMA

Every incoming document, logged the moment it arrives.

Register direction, subject, sender, priority and confidentiality in seconds. Each document gets a unique, gap free reference number.

✓ Gap free reference numbers per year and direction

✓ Sender / recipient linked to your contacts

✓ Priority and confidentiality classification

✓ Scanned PDF attached at registration

Route documents to the right desk. Track every step.

Assign correspondence to a department or user and follow it from Registered to Closed. Every forward, comment, and reply on the record.

✓ Assign to departments or specific users

✓ Status workflow: Registered → Assigned → Closed

✓ Full routing trail with notes

✓ Replies linked back to the original document

Outgoing correspondence, numbered and tracked.

Log every document you send with its own reference number, recipient, and linked reply, ready to print a cover sheet or label.

✓ Sequential outgoing reference numbers

✓ Link outgoing replies to incoming documents

✓ Recipient drawn from your contacts

✓ Printable cover sheet for the file

Gap free reference numbers, automatically.

Every record is stamped with a unique reference per year and direction (IN / OUT / INT). No duplicates, no gaps, audit ready.

✓ Per year, per direction sequences

✓ IN / OUT / INT prefixes

✓ Allocated inside a transaction, no collisions

✓ Printed on labels and cover sheets

Scan once. Find it forever.

Attach the scanned document and enclosures to each record. Stored in your own isolated storage and retrievable in seconds.

✓ Scan from a camera or upload a PDF

✓ Per tenant isolated storage

✓ Secure, time limited download links

✓ Multiple attachments per record

Print labels and cover sheets in one click.

Generate a QR + barcode label for the physical file, or an A4 cover sheet with the reference number and key details.

✓ QR code linking to the digital record

✓ Code128 barcode of the reference number

✓ Label printer and A4 formats

✓ Scan the label to open the record

Nothing slips through the cracks.

In app notifications keep owners on top of what is assigned to them and what is overdue.

✓ Assignment and routing notifications

✓ Overdue / SLA reminders

✓ Per user notification feed

✓ Badge counts across the app

Every reply and note, in one thread.

Comments, forwards, and replies stay attached to the record so the full history is one click away.

✓ Threaded routing history

✓ Comments and forwarding notes

✓ Reply linked to the original

✓ Complete, ordered timeline

The right eyes only.

Classify correspondence Public, Internal, Confidential, or Secret, and give each user a clearance so they only see what they should.

✓ Four confidentiality levels

✓ Per user clearance

✓ Higher level records stay hidden

✓ Admins see everything

One address book for every party.

People, organizations, and government entities you correspond with, reusable across every document.

✓ People, organizations, government

✓ Reused as senders and recipients

✓ Bilingual names

✓ Searchable directory

See the whole registry at a glance.

Volumes by direction and status, open vs. closed, and an append only audit log of who did what, when.

✓ Counts by direction and status

✓ Open / overdue visibility

✓ Append only audit trail

✓ Exportable records

From arrival to archive.

It enters the registry the second it arrives, as Incoming, Outgoing or Internal.

Give it a subject and type

A subject line in your words, and a document type such as Letter, Memo, Circular, Decree, Contract or Invoice.

Link the other party

Pick the sender or recipient from your contacts, a person, an organization, or a government body.

A reference number is stamped

IN-2026-00012, allocated instantly. Gap free, per year, per direction. No number ever repeats or goes missing.

Scan the paper in

Straight from your desk scanner, or upload the PDF, into storage only your company can reach.

OCR makes it searchable

Archivo reads every word on the page, so you can find the record later by what is inside it, not just its number.

Flag the priority

Normal, High or Urgent, so the important things surface first.

Set the confidentiality

Public → Secret, in four levels. Anything above a user's clearance stays invisible to them entirely.

Route it to a department

Hand it to the team that owns it, and it becomes theirs to action.

Assign it to a person

Name who is responsible, and the record's status moves to Assigned.

Copy others in

CC any users or departments for visibility, and every copy is tracked on the record's trail.

The assignee is notified

In app and by email, the moment the record becomes theirs.

Reminders chase it if it slips

If it sits past your deadline, Archivo nudges the owner every day until it moves, before anything is missed.

It moves through its statuses

Registered → Assigned → In Progress → Replied → Closed.

A reply links to the original

The outgoing answer OUT-2026-00007 ties back to the incoming document, one connected thread.

Every action is logged

An append only audit trail records who did what, and when. Nothing can be edited away.

Print a QR cover sheet or label

Barcode the physical paper, then scan it later to jump straight back to the digital record.

Email the record and its files

Share it externally with attachments, and a full "emailed to" history stays on the record.

Search, report and export

Find anything by number, subject or scanned content, then export the register to Excel or run reports to PDF.

Closed and archived

Marked Closed, permanent, searchable and audit ready. Your registry never forgets.

Two ways to get started.

Starter

USD / month

Storage

5 GB

Users

Up to 5

Incoming, outgoing & internal register

Routing & workflow

Reference numbering

Scanned attachments

Contacts directory

Confidentiality & clearance

Labels & cover sheets

Notifications & overdue alerts

Audit trail & reports

Start free trial

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